Code of Conduct
The Board of Trustees of the Milwaukee Public Library has the right
to establish and enforce regulations that will allow the Library to
provide services, maintain the collection, and ensure an atmosphere
within its facilities to the benefit of the greatest number of users.
Upon request, patrons will be required to show their library cards
or other identification to library staff or security guards, and may
be asked to sign in. Anyone who disregards these regulations
is subject to removal from the library and/or restriction of library
Specific inappropriate conduct includes but is not limited to: eating,
drinking or smoking; sleeping or socializing; loitering or interfering
with free passage; behaving in a disorderly, boisterous or loud manner;
panhandling or soliciting; using cell phones in non-designated areas;
using audio or personal equipment that disturbs others or interferes
with library service; being under the influence of drugs or alcohol;
damaging, defacing, destroying, or stealing library property; violating
computer use policies; using library restroom facilities for inappropriate
purposes such as loitering, bathing, etc.; skateboarding, rollerblading,
etc.; harassing or threatening another person; poor hygiene that is
offensive to other persons; bringing in excessive items that cannot
be stowed under a standard study chair; and bringing in animals except
as required by persons with disabilities.
- Complete Code of Conduct with Appeals Process
Meetings must be open to the public. Anyone requesting admittance to
the meeting must be allowed to attend free of charge.
All groups must comply with the Americans With Disabilities Act (ADA).
Groups using the meeting rooms must agree to meet ADA requirements and
to provide requested accommodations for meetings or programs. The agreement
to provide accommodations is to be included in the publicity or notices
for each meeting or program. See "Publicity and Notice of Meeting(s)"
below for language.
For-profit organizations are not eligible to schedule activities
in meeting rooms for the primary purpose of making a profit from the
event being sponsored. For-profit organizations may utilize meeting
rooms for educational or charitable purposes.
Meeting Rooms may not be used for:
Monetary solicitation, except for library or city-sponsored fundraising.
Programs involving the sale, advertising or promotion of products
or services or programs, including compilation of mailing lists for
Personal or Family Activities.
Noncompliance with meeting room policies will result in loss of meeting
A representative of the library may attend any meeting held in library
Priority for use of the room is given to the library and to groups
affiliated with the library.
Preference will be given to City of Milwaukee residents.
Meeting rooms are available during library open
hours. Neighborhood library meeting rooms are not available on Sundays.
The applicant should check dates, days, and times to ensure that the
meeting is scheduled during library open hours.
Meeting rooms may be reserved for a maximum of four (4) hours per use.
Meeting rooms may be used a maximum of six (6) times per year.
Meeting rooms are scheduled subject to the availability of staff.
Publicity and Notice of Meetings
Notices of meetings, flyers, news releases or any other promotional
materials describing an event must include:
- The library name and address as it appears on the List
- The following disclaimer statement:
Permission to use a library meeting room does not imply library
endorsement of the aims, views, policies, or activities of any group
- Notice of agreement to provide accommodations according to the ADA,
using the following language:
Upon reasonable notice, efforts will be made to accommodate
the needs of individuals with disabilities. For more information
or to request accommodations, contact us at (your telephone, address,
e-mail and/or other contact information.)
A copy of notices of meetings or promotional materials should be
sent to the address of the library where the meeting will be held.
The mailing envelope should be addressed as follows: "Attention:
- All meetings will be publicly noticed throughout the Milwaukee Public
Library System via the library's meeting room schedule. The contact
person's name and telephone will be listed on the schedule, and will
be given to anyone who would like more information about the meeting.
The contact telephone number cannot be a long-distance number.
Use of Facilities
When arriving for the meeting, the applicant should go to any public
service desk and ask for the Librarian-in-Charge (LIC). The LIC should
also be contacted if special arrangements are needed during a meeting,
or an emergency arises.
The capacity of the meeting room may not be exceeded.
Tables and chairs are available for use by groups using the meeting
rooms. Depending upon availability of staff, the user group may be responsible
for setting up and taking down furniture used in the meeting room.
Audiovisual equipment is not available for public use in Central Library's
meeting rooms. Audiovisual equipment is available for public use at
all neighborhood library locations.
Material may NOT be mounted on the walls of the meeting rooms.
Light refreshments may be served by the group. Members of the group
are responsible for bringing all serving equipment, supplies, etc. The
group is further responsible for all food setup and cleanup. Catered
dinners are not allowed.
No advance deliveries can be accepted for meetings. Materials may not
be stored at the library before or after a meeting.
Library telephones are for staff use only.
At Villard Square Library the large meeting space may be reserved for groups of nine (9) or more. Smaller groups and individuals will need to use one of the two conference rooms.
1. Because the area may be in use by the public for browsing/reading/laptop use, staff will not set up for evening meetings. The meeting participants will be responsible for setting up tables and chairs.
2. For meetings with a planned attendance of 20 or more, MPL may set up tables and chairs and close divider before the library opens for the day.
3. Upon arrival of the first meeting attendee the Librarian in Charge will be responsible for asking other patrons to leave the meeting room area and closing the meeting room divider.
4. The meeting room may be set up, and divider drawn, before the library opens for MPL sponsored activities (such as Summer Reading Programs).
Responsibility for Cleaning and Damage
Following the meeting, the group must leave the meeting room in the
original condition and setup arrangement.
The user, specifically the person that signs the application, will
be responsible for all loss/damage to the building, furniture and/or
equipment. If custodial assistance is required to clean the facility
after the meeting, the group will be billed a minimum of $50 plus the
actual cost of any damages, and future meeting room use may be denied.
The library will not be responsible for any equipment or items left
in the meeting rooms.
Smoking and alcoholic beverages are not permitted.
No admission fee(s) may be charged for admittance to meetings held
in library meeting rooms.
No unlawful activity is permitted in the meeting room or on library
Application and Cancellation
Click here for APPLICATION
Applications from non-library groups are accepted on a first-come,
Application and other required material must be returned by fax (414.286.2798), mail,
or in person at least two weeks prior to the scheduled meeting
date. Application can be made up to one year in advance of the needed
day(s). Reservations are not considered confirmed until a written
application has been approved. Phone inquiries do not hold a date.
Application must be made by an adult individual (18 years of age or
older) who is a responsible member of the group. For meetings with more
than 25 minors, at least one adult must be present for every 25 minors.
Adults must remain with their group during the entire time of the library
Any application may be rejected and previously granted approval withdrawn
for violation of these rules at the discretion of library administration.
Applications that do not clearly fit within the usage policy will
be referred to the Library Director or designee. Any departure from
the policy may be made only with written authorization of the Library
Director or designee.
The library must be notified as far in advance as possible of cancellations
(phone numbers listed with library names) so
that staff is able to inform the public of these cancellations; and
if applicable, the rescheduling of the meeting.
Repeated cancellations or failure to keep appointments for meetings
can be cause for denial of future meeting room requests.
On rare occasions, the library may have to cancel a group's use of
a meeting room due to unforeseen circumstances.
Permission to use a meeting room is revocable and does not constitute
The library may impose reasonable conditions for the use of its meeting
rooms to ensure that public or private property is not damaged through
use of its facilities, and to ensure that the comfort, convenience,
safety or welfare of the public is not disturbed.
Meeting Room Setup Options
Please be sure to list the correct setup number
on your application.
Also indicate the number of people that will be
attending your meeting.
If serving food and/or beverages, your setup will
include a separate table provided for that purpose